HIPAA Compliance

Complete HIPAA Compliance for Healthcare Providers

The Health Insurance Portability and Accountability Act (HIPAA) sets strict standards for protecting patient health information. Violations can result in penalties up to $1.5 million per year per violation category—and that doesn’t include the reputational damage and loss of patient trust.

Pylon Technology provides comprehensive, affordable HIPAA compliance solutions for healthcare providers of all sizes.

Who Needs HIPAA Compliance?

Covered Entities

• Healthcare providers (physicians, hospitals, clinics)
• Health plans (insurance companies, HMOs)
• Healthcare clearinghouses
• Any entity transmitting health information electronically

Business Associates

• Medical billing companies
• Healthcare IT vendors
• Transcription services
• Practice management companies
• Cloud service providers for healthcare
• Third-party administrators

HIPAA Security Rule Requirements

Administrative Safeguards

Security Management Process

• Risk analysis and assessment
• Risk management and mitigation
• Sanction policy for violations
• Information system activity review

Assigned Security Responsibility

• Designated security official
• Clear roles and responsibilities
• Authority to implement policies

Workforce Security

• Authorization and supervision procedures
• Workforce clearance procedures
• Termination procedures
• Access controls and monitoring

Information Access Management

• Access authorization policies
• Access establishment procedures
• Access modification procedures
• Minimum necessary access

Security Awareness and Training

• Security reminders and updates
• Protection from malicious software
• Log-in monitoring and reporting
• Password management training

Security Incident Procedures

• Incident response and reporting
• Documentation and analysis
• Mitigation and corrective action
• Ongoing monitoring and assessment

Contingency Planning

• Data backup plan and procedures
• Disaster recovery plan
• Emergency mode operation plan
• Testing and revision procedures
• Applications and data criticality analysis

Business Associate Contracts

• Written agreements required
• Appropriate safeguards
• Violation reporting
• Termination procedures

Physical Safeguards

Facility Access Controls

• Contingency operations procedures
• Facility security plan
• Access control and validation
• Maintenance records

Workstation Use

• Proper use policies
• Physical safeguards
• Security awareness

Workstation Security

• Physical restrictions
• Monitoring and enforcement

Device and Media Controls

• Disposal procedures
• Media re-use procedures
• Accountability measures
• Data backup and storage

Technical Safeguards

Access Control

• Unique user identification
• Emergency access procedures
• Automatic logoff
• Encryption and decryption

Audit Controls

• Hardware, software, procedural mechanisms
• Record and examine activity
• Information system logs

Integrity

• Policies and procedures to ensure ePHI not altered/destroyed
• Mechanisms to authenticate ePHI

Person or Entity Authentication

• Procedures to verify identity
• Before granting access to ePHI

Transmission Security

• Integrity controls for transmitted ePHI
• Encryption of ePHI in transmission

Our HIPAA Compliance Solutions

Risk Assessment

Comprehensive Analysis

• Complete inventory of ePHI systems
• Threat and vulnerability identification
• Current safeguards evaluation
• Likelihood and impact assessment
• Risk prioritization and mitigation planning

Deliverables

• Detailed risk assessment report
• Gap analysis documentation
• Prioritized remediation plan
• Cost estimates and timelines
• Management summary for board

Technical Implementation

Infrastructure Security

• HIPAA-compliant network design
• Firewall configuration and management
• Intrusion detection and prevention
• Network segmentation
• Wireless security

Data Encryption

• Encryption at rest (full disk, file-level)
• Encryption in transit (email, file transfer)
• Backup encryption
• Mobile device encryption
• Key management

Access Controls

• Role-based access control (RBAC)
• Multi-factor authentication
• Unique user IDs and passwords
• Automatic logoff configuration
• Emergency access procedures

Audit Logging

• Centralized log management
• User activity monitoring
• Access tracking and reporting
• Log retention and protection
• Anomaly detection

Policies & Procedures

Required Documentation

• Written Information Security Policy
• Incident Response Plan
• Breach Notification procedures
• Business Associate Agreements
• Workforce security policies
• Device and media controls
• Contingency planning documentation

Custom Development

• Policies tailored to your practice
• State-specific requirements
• Specialty-specific workflows
• Integration with existing policies
• Board/management approval package

Training & Awareness

Staff Training

• Initial HIPAA training for all staff
• Annual refresher training
• Role-specific training
• Training documentation and tracking
• Testing and certification

Security Awareness

• Ongoing security reminders
• Phishing simulation testing
• Password hygiene education
• Reporting procedures
• Incident awareness

Ongoing Compliance

Continuous Monitoring

• 24/7 security monitoring
• Vulnerability scanning
• Access review and reporting
• Policy compliance tracking
• Regulatory update monitoring

Annual Review

• Risk assessment updates
• Policy and procedure review
• Training program evaluation
• Incident review and analysis
• Remediation tracking

HIPAA Breach Prevention

Multi-Layered Defense

• Endpoint protection on all devices
• Email security and encryption
• Network security controls
• Physical access controls
• Data loss prevention
• User training and awareness

Incident Response

• 24/7 monitoring and alerting
• Rapid response team
• Forensic investigation
• Breach assessment
• Notification support
• Remediation and recovery

Breach Notification Support

• Breach risk assessment
• OCR notification assistance
• Individual notification
• Media notification (if required)
• Documentation and reporting
• Post-breach analysis

Why Choose Pylon for HIPAA Compliance?

Healthcare Expertise

17+ years implementing HIPAA compliance for healthcare providers across multiple specialties and practice sizes.

Affordable Compliance

We make HIPAA compliance achievable for practices of all sizes with solutions scaled to your budget and risk profile.

Proven Track Record

Zero HIPAA breaches attributed to our managed infrastructure. Our clients successfully pass OCR audits and HHS investigations.

Complete Solution

From risk assessment through ongoing monitoring, we provide everything you need for comprehensive HIPAA compliance.

Get HIPAA Compliant

Schedule a Free HIPAA Risk Assessment

Call: (203) 930-3410 Email: info@pylontechnology.com